Archives for Agencies

Compound interest is an amazing thing. One penny, doubled every day, produces almost $11 million dollars after just 30 days. Unfortunately it’s hard to get anyone to pay you 100% return each day on your money.  : )

What you absolutely can do, though, is invest in your agency and put the miracle of compounding to work in your favor.

If you just make one small change in your agency each week and it only results in one half of one percent improvement, that translates to almost a 30% improvement over a year, and almost a 70% improvement over two years.

We live this at iMGA every week. Sure, we introduce new products a lot more often than most markets, but we can’t introduce a new product every week. There is a lot we can do, though, and big or small we make sure we do something every week. Here are just a few from the last year:

  • New payment plans
  • Lower down payments
  • Higher limits
  • Increased capacity
  • Improved systems speed
  • Improved quote and application workflow
  • Automatic follow-up communications
  • An easier-to-understand bill

This week our major system upgrade is a change is bigger than most.  What’s most important about it, though, is that it prepares the way for many more changes over the next year. You’ll immediately notice the new wider policy detail display that makes it easier to read, especially on smaller monitors. You may also notice that we’re now able to assign multiple CSRs/Agents to a particular policy in case you want multiple staff members notified about changes.

Much more important than what you will notice this week, though, is that this upgrade will let us slowly, consistently, inexorably, add one more morsel of communication or remove one more just-slightly-annoying step each and every week. We are giddy at the thought, and hope that you are consistently surprised and delighted by the changes.

Are you doing the same in your agency? Is there someone responsible for working on your business efficiencies each week?

Turn your agency into a perpetual improvement machine. Just .5% per week makes a 70% difference in only two years – and wouldn’t you like to see that in your commission reports?

A few agents mentioned to us that when they clicked on the “View” link to see a policy’s documents on the Attachments tab they got a dialog box that forced them to save the PDF file rather than just opened the file. Thanks to Mark at First Insurance Agency of the Hill Country, we were able to figure out the cause and resolve the issue.

The problem appears to be caused if you have Adobe Acrobat or Acrobat Pro (not the more common, free, Acrobat Reader) installed on your computer and use Internet Explorer.

To fix the problem:

  1. Close Internet Explorer.
  2. Start Adobe Acrobat or Acrobat Pro.
  3. Choose “Edit” then “Preferences”.
  4. Select Internet in the list on the left.
  5. Deselect “Display PDF in Browser”, and click “OK”.
  6. Restart Internet Explorer.

From then on when you click “View” our PDF attachments should open up in Acrobat automatically without you having to save them first or make any other selections.

Welcome back to being Attached!

As insurance professionals we should be acutely aware that emergencies can and do happen very frequently. Recent storms and power outages have reminded all of us in Texas about how true that is.

It is critical that every agency have a contingency plan to deal with such emergencies. Fortunately, developing a basic plan is not that difficult.

List Your Critical Systems

If you’re like most agencies you need access to:

  • phones,
  • your agency management system,
  • your accounting system,
  • email,
  • the internet (to access carrier and bank web sites),
  • a scanner or fax machine for documentation from clients or to carriers,
  • etc.

You may also depend on any number of other systems. Just list them all out.

This doesn’t have to be fancy. It’s much more important to think through everything in advance and be prepared than it is for this to be a fancy, formal process. The end result can even be a simple table that might look something like this:

System Location Vendor Name Backup Remote Access?
Email Offsite Google Automatic Yes
Quickbooks Mary’s Computer Intuit None No
Fax Machine Onsite Verizon Another at Home After phone number is forwarded

Review the List

It will probably become very obvious quickly where your weak spots are. If your agency were flooded, or if power were out in your neighborhood, or if a storm prevented anyone from getting to your office, what would you not be able to access? It’s quite likely that just like in the simple example above, the areas that you must fix are very clear.

Plug the Holes

Use backup software. Switch to a laptop the next time you need a new computer in the office. Change systems to one that is hosted for you so that it can be accessed remotely. Change phone companies or upgrade to a Voice-Over-IP system that you can use as if you are in your office from anywhere in the world with an internet connection.

The options are many.

In many cases if you make the changes systematically you’ll actually save money at the same time that you improve your ability to recover from a disaster.

Is it really that easy?

Like anything else worthwhile it takes a little work. But with some advanced planning it can sure make you glad you did it.

How do we know?

We’ve had critical equipment stolen, weather shut down access to the office, and transformers explode. Thanks to automatic continuous backup, data security plans, a Voice-over-IP phone system, offsite hosting of all of our core systems, we didn’t miss a beat.

Do you have a contingency plan for your agency? What is in it that we forgot to mention? Please add your thoughts in the comments below.

At iMGA we’re all about making things EASY for you, and we’ve done it again!

As of now:

  • If you quote a Texas Elite Non-Admitted HOA/HOA+/HOB policy, you can requote it in iMGA’s Admitted HOA/HOA+ program IN AS FEW AS SIX CLICKS.
  • If you quote a TDP3 policy, you can requote it in our TDP1 program IN AS FEW AS EIGHT CLICKS.

Simply pull up any saved Texas Elite (NAH) or TDP3 quote (or complete any new Texas Elite or TDP3 quote), click on “Requote” and click through. No retyping required!

Click on the Requote button to start the requote process
It now takes less work to offer options for your customers, so sign in today to quote a personal property policy – or to requote a TDP3 or Texas Elite quote you’ve already saved.

Why does it only work this way? Why can’t you quote a TDP1 or an HOA and then requote those as a TDP3 and Texas Elite, respectively? Why can’t we just quote everything at once? Why isn’t there world peace? Our tech people say it has something to do with the Earth’s magnetism or quantum physics or some such (we really tried to pay attention but it’s just so hard sometimes). We assume it actually has something to do with needing more data. Either way we’re thrilled with EASY requoting and hope you will be too!

As always, if you have any questions about any of our products, please call 512.494.4161 and Tony (at extension 12) or Mike (at extension 13) will be glad to help you.

Have a Very Merry Christmas and a Happy New Year!!!

Ever since it was first available I’ve had Verizon’s blindingly fast FiOS service at home. I started with the comprehensive bundle (TV/Phone/Internet) and had a great experience. Recently, for a host of reasons, I decided to switch to a separate phone service.

So, a couple months ago, I called Verizon, explained that I was moving my phone service, UPGRADED my TV and Internet service, and let them know my phone number would be moving to another carrier.

For some reason, in spite of my call to them and in spite of my upgrade, they have a process that automatically assumes they should cancel all your service if you move away your phone number. Here’s an excerpt from the email Verizon sent me:

We know how important your Verizon FiOS services are to you. Therefore, we need to be sure that our records correctly reflect the status of your remaining FiOS services following your recent request to change your voice telephone service to another provider.

If you wish to continue your remaining FiOS services (TV or Data), please contact us within the next 10 days at XXX-XXX-XXXX Monday-Friday between 11:00 AM and 9:00 PM ET so that we can update our records.

If you do not wish to retain your remaining Verizon FiOS services, you do not need to take any action. Your service will be suspended after 10 days. Any charges incurred for FiOS service following completion of your order to cancel Verizon voice service will automatically be credited within one to two bill cycles.

We appreciate your business! Your complete satisfaction is our goal.

I take full responsibility at this point for missing that email. I found it when feverishly searching yesterday for some explanation for the outage.

Why would anyone at Verizon think this was a good idea? Why set the default at “we’ll cancel everything even though you didn’t ask for that”? If I wanted to cancel the rest of the services wouldn’t I say so when I received the next bill? If not and I paid Verizon would still have a paying customer!

Even if there’s some reason to make that the default, why not override that default on the phone call when I told you I wanted to not only keep but UPGRADE the other services?

It gets better, though. As soon as they turn off the other services they place the entire account in a special “suspended” mode. Accounts in “suspended mode” can no longer log into the Verizon web site. So, I’m forced to call. I call the main Verizon number (I haven’t found the email with the special number yet) and after numerous prompts to try to get to tech support I get a cryptic message that says that “due to the status of your account Tech Support cannot assist you at this time”. I finally get a human who says she has to transfer me to a special department. Her attempt to transfer me ends in a dial tone.

But wait, there’s more! This experience sends me searching through my email where I find the one above with the special phone number. Yes, I should have seen the email when it first came. Yes, all this would have been avoided if it hadn’t been missed or ignored and I had only called them to tell them I really wanted what I’d just told them I wanted. I  kicked myself and called the number, where a helpful rep told me (at 6pm now) that she had “put in the order” and that service would be restored “within 4 hours”.

By midnight there was still no service. I called Verizon’s Tech Support. They confirmed that the “order” had never been “put in”. They also confirmed that the group that is only open 11-9 EST is the only group that can “put in the order” to allow Verizon’s system to reconnect with my home.

So, after an hour of calls and 20 hours of waiting, I still don’t have service. I am cautiously optimistic that I might in the next 5 hours though.

What Policies/Procedures do you have that cause problems?

It took a host of policies to put me in this 25+ hour ordeal.

  1. The default is set to cancel all services.
  2. The chosen notification method is only one email.
  3. Web site access is prohibited for “suspended” accounts.
  4. Only one “group” can change account status.
  5. The only group that can change status is only accessible by phone AND is only open for limited hours.
  6. No one – including tech support – has any override ability on account status or the necessary “work order” creation.

Do you have policies that cause your customers problems? Have you reconsidered any of them lately? Do you have multiple policies that conflict with each other or work together to make a bad situation even worse? Please add your thoughts in the comments.

Dragonflyware has featured iMGA’s implementation of their MGA policy administration rating and rules system in a new case study on fast implementation of excellent MGA insurance systems.

Of course, the best feedback on our systems comes from our agents. We will continue to work to make working with iMGA as easy as possible. If you have any suggestions on ways we can improve our systems we welcome your feedback – just add a comment or give us a call.

This Dilbert cartoon does a good job of showing the type of crazy choices some companies seem to make.

We’re obsessed with making things EASY for our agents, though, so you won’t see us making this kind of choice any time soon.

Plus,  we have a fantastic system provided by the great team at Dragonflyware, so we would never have to make this kind of choice.

If you are a Texas independent insurance agent that sells personal property insurance and haven’t already used our system (where the average time to complete a quote is less than 2 minutes) complete the form for more information on becoming an iMGA agent and we’ll see if we’re a good fit for each other.

At iMGA we understand that independent agencies have many companies they can use, and that each of those companies has multiple products with unique underwriting requirements. With us alone you have MobileHome, Dwelling Fire (TDP1 & TDP3), Travel Trailer, Vacant Dwelling, Remodeler Coverage, HOA/HOA+ (both admitted and non-admitted) and HOB options.

How do you keep all that straight? How do you avoid killing time quoting something that doesn’t qualify for a product?
How do you make sure you offer the insured the best coverage for which they qualify, and in the least amount of time?

Other markets require a time consuming trial and error approach. We like it simple. So, we developed an easy method. If you have ANY Texas Personal Property coverage need, simply login at iMGA.biz, select Online Quoting, and choose StartAllQuotesHere as the Line of Business.

We’ll run you through a very short set of questions to verify which lines of business that specific risk qualifies for, and show you exactly those lines. Then, with the push of a button the information you’ve already entered is transferred over for quoting. With just a few more questions, we’ve looked up the protection class, tax records, and calculated dwelling value for you online, and you have a confirmed quote, with no wasted effort.

Respecting your time and understanding that you have alternatives – just one of the many ways that we’re working to be the easiest personal property market Texas independent agencies have. If you are a Texas independent insurance agent who would like to represent us, please click on “Become an Agent” at the top of the page and complete the form so that we can start to get to know each other better.

Anyone who’s done business in Texas property for very long knows it’s that time of year again. So while we hope it’s a long time before you need to know how to report a claim on iMGA policies, we know the need may come up sooner rather than later.

Just in case, here’s how it works.

If you’re logged in, click on the “Report a Claim” link at the right of the screen.

If you’re not logged in or if you want the insured to report the claim directly, click on the “Services” tab at the top of any page on the iMGA web site and then click on the “Report a Claim” link in the middle of the page.

Either one will pull up an online-fillable version of the Acord Property Loss Notice. Mission Claims has added logic to the form so that after it’s completed you or the insured can simply click “Submit Form” and the form will be emailed to the proper address (claims@missionclaims.com). If that doesn’t work for any reason you can simply save the form and email it to the same address. If you or your customers have any questions about Mission Claims, please feel free to visit their web site.

That’s all there is to it! Like quoting new business – and everything else – we’ve worked to make reporting a claim as easy as possible. If you haven’t already, please quote a policy today and let us know what you think.


Handling money can be fun if it’s for investing – or shopping 🙂

But handling insureds’ payments needs to be as easy and as fast as possible.

At iMGA we’re happy to help make that happen for you.

Online Payments

Your insureds can make online payments by going to https://imga.biz/services and clicking on the Make a Payment link. It’ll take them directly to the https://payonline.saindemnity.com site. All they’ll need to make a payment is their:

  • Policy number,
  • Mailing address zip code,
  • Checking account number, and
  • Bank routing number.

The payment will be credited to their account the same day as long as it’s made before 9pm CST, and will be reflected on their account within an hour or less.

You may post payments to customers accounts on their behalf via the same links, or, instead, by selecting “Make a Payment” from the drop-down list under the “Actions” button on the “Policy Manager” tab at https://imga.biz.

Mail Payments

Insureds or mortgagees who wish to mail a paper check instead should direct their payments to San Antonio Indemnity at the address on the policy invoices and NOT to iMGA’s offices. The payment address for your records is:

San Antonio Indemnity Company
PO Box 34104
San Antonio, TX 78265

At iMGA we’re working to make Texas Personal Property as EASY as possible. If you have any questions about any of the above, or any suggestions on how we can make things even easier, please let us know.

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